How do you open a report in Layout view in Access?
Lesson 12: Advanced Report Options Show /en/access2016/creating-reports/content/ IntroductionAccess offers several advanced options for creating and modifying reports. The Report Wizard is a tool that guides you through the process of creating complex reports. Once you've created a report—whether through the Report Wizard or the Report command—you can then format it to make it look exactly how you want. In this lesson, you'll learn how to use the Report Wizard to create complex reports. You'll also learn how to use formatting options to format text, change report colors and fonts, and add a logo. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about the Report Wizard in Access. The Report WizardWhile using the Report command is a quick way to create reports from the current object, it's not as helpful if you want to create a report with data from multiple objects. The Report Wizard makes it easy to create reports using fields from multiple tables and queries. It even lets you choose how your data will be organized. To create a report with the Report Wizard:
Step 1: Select the fields to include in your report
Step 2: Organize the reportThe Report Wizard will provide you with options that let you choose how to view and organize your data. These options group similar data within your fields and organize these fields into multiple levels, like in an outline or bulleted list. If you are building a report from only one table or query, you can skip to Step 3 below.
Step 3: Sort your report data
Depending on the grouping you have chosen for your data, your sorting options may be limited. Step 4: Select a layout and title
You may have to adjust your field and row size and location to make sure your data looks the way you want it to. To do this, you'll need to switch to Design view. When you're done, switch back to Report view to see your changes. Formatting reportsOne of the strengths of reports is that you can modify their appearance to make them look how you want. You can add headers and footers, apply new colors, and even add a logo. All of these things can help you create visually appealing reports. Watch the video below to learn more about formatting reports in Access. Modifying report textThe bulk of the information in your report comes straight from the query or table you built it from, which means you can't edit it within the report. However, you can change, add, or delete label text, headers, and footers to make your report clearer and easier to read. For example, in our report we decided we didn't need the field headings to understand our data, so we simply deleted them. Just like other Office programs, Access allows you to modify the text color and font, add shapes, and more. If you're not sure how to perform basic text and shape formatting, visit the Formatting Text and Shapes lessons from our Word 2016 tutorial. Modifying the page header and footerTo view and modify the header and footer that appear on each page of your report, select the View command on the Ribbon and switch to Design view. The header and footer are located in the white space beneath the Page Header and Page Footer bars. Depending on your report's design, sometimes you may find that there is no white space in the page header and footer, as in the image above. If this is the case, you must resize the header and footer before you can add anything to them. Simply click and drag the bottom border of the header or footer to make it larger. To add text to a header or footer:
To add the date and time to a header or footer:
By default, the date and time appear in the header. If you would like to move them to the footer instead, simply click the date and time boxes and drag them to the desired location. To add page numbers to a header or footer:
Modifying your report's appearanceTo add a logo:
Themes and fontsA theme is a set of colors and fonts that applies to the entire database to give it a consistent, professional look. By default, databases use the Office theme. When you change the theme, all of the theme fonts and colors in your database change to match the new theme. Designing and modifying reports using theme elements can help you keep the appearance of your reports consistent. To change the theme:
To change the theme fonts:
Challenge!
/en/access2016/modifying-tables/content/ How do I open an Access report in Design view?Right-click in a blank area of the report itself, and then click the view you want. If the report is open in Design view, you must right-click outside of the design grid. Click one of the small view icons on the Access status bar.
How do I open a report in Access?View your report in Report view
If the report is not open, double-click the report in the Navigation Pane to see it in Report view. If the report is already open, right-click the report name in the Navigation Pane and then click Report View.
How do I change the Layout of a report in Access?You can easily change the layout of a report in Layout View using the commands in the Position group on the Arrange tab.. Click the Arrange tab. The Position group contains commands for changing the format of and data within the fields.. Click a command in the Position group:. |